Validation

The Training Manager will ensure the following is coordinated and completed:

  • Appointment of a chair person and minute taker;

  • Assign a risk rating to courses/units to be validated;

  • Plan and schedule the validation meeting;

  • The validation exercise (both internal and external) is to be scheduled by the course coordinator in consultation with the training manager;

  • The course coordinator will inform staff at the previous staff meeting of the impending validation meeting including date, time and location. The meeting will detail the purpose of the validation, what will be required and how to prepare for the meeting. Note: this must be placed on the agenda and inserted to the minutes;

  • The discussion will include scope of validation: assessment tools, assessment process, assessment evidence, assessment judgement [not exhaustive];

  • The course coordinator and training manager will finalise and provide copy of the Validation Plan to the panel members;

  • A random sample of assessments will be drawn from available documentation;

The validation panel members must be provided with the following documents (prior to validation exercise – a week is normally sufficient to allow members time to pre-read through documentation) and a validation agenda:

- Training and Assessment Strategy (or draft);

- Mapping document;

- Assessment tools for unit(s);

- Study outline;

- Unit(s) of competency from training package;

- Exemplar assessments;

- RPL assessor kit (or relevant section); and

- Validation assessment plan.

 

Moderation

Moderation exercises are completed internally by training & assessing staff and course coordinator every month; this is detailed in Agenda Items for Training Meetings:

  • The internal moderation is to be scheduled by the course coordinator in consultation with the training manager. The process must be completed every three months

  • The course coordinator will inform training staff of the impending moderation meeting (at the previous staff meeting), which will include the purpose of the moderation process, what will be required and how to prepare for the meeting – this must be placed on the agenda and then inserted to the minutes

  • Regarding external moderation, this is to be scheduled by the training manager in consultation with the course coordinator. The process must be completed on an annual basis and when changes to the training package have occurred or prior to a new qualification being placed on scope. The training manager will contact the external panel members and inform them of the purpose of the meeting, what will be required and how to prepare for the meeting. This process will look at consistency across different RTOs

  • The course coordinator and training manager will finalise the Moderation Plan to detail the type of moderation to take place

  • The course coordinator will provide further details to training/assessing staff on the exact type of assessments to be collected for the moderation exercise e.g. judged assessments for XYZ Unit competency that were marked as competent and samples that were marked as not yet competent

  • The panel members must be provided with a number of discussion items, length of discussion per item, principles to be adhered to

  • The moderation exercise will include discussing:

- Assessment methods and tasks used

- Reviewing unit of competency against assessors marking guide and sample exemplars

- Verification of consistency of judgement between trainer/assessors in respect same unit competency assessed.

- Assessment methods and tasks are mapped to performance criteria, skills and knowledge and learning outcomes in training package

  • The panel members will then discuss findings and make recommendations for improvement

  • A detailed assessment of the moderation is to be placed in the Quality Assurance Moderation form and then the outcome placed into Feedback Summary form.

  • Agreed improvements are to documented in the Corrective Action Record and associated Register

  • The training manager is to manage the improvements to ensure corrective actions are completed within defined timelines.

  • All actions are to be tabled at the management meetings and feedback provide to panel members.

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